Download printable PDF of Reportable Diseases grid
REPORT WITHIN ONE WORKING DAY PHONE: (831) 454-4114 FAX: (831) 454-5049
REPORT BY PHONE, FAX OR MAIL WITHIN 7 CALENDAR DAYS PHONE: (831) 454-4114 FAX: (831) 454-5049 MAIL: Attn: Communicable Disease 1060 Emeline Ave, Santa Cruz, CA 95060
REPORT BY PHONE, FAX OR TRACEABLE MAIL WITHIN 7 CALENDAR DAYS PHONE: (831) 454-4838 FAX: (831) 454-5049
Case reports or laboratory reports must be placed in a sealed envelope and sent via traceable mail (USPS Certified, FedEx, or UPS) marked "Confidential", with attention to:
Santa Cruz County Health Services Agency ATTN: HIV Surveillance Coordinator 1060 Emeline Ave, Santa Cruz, CA 95060
Note: Unusual diseases can include serious, unexpected, or unexplained acute illnesses, particularly those involving atypical host characteristics; syndromes of uncertain cause that a healthcare provider suspects may be due to a transmissible infectious agent or microbial toxin; or a single case of a communicable disease that has been long absent from the population or previously unrecognized. They may also include rare or emerging diseases, unexpected increases in illness occurring out of season, or cases showing an unusual age distribution. Clusters of similar illnesses occurring during the same time period—especially among individuals linked by a shared event or location—may also be considered unusual. In addition, events such as epidemics, poisonings, fires, major accidents, deaths from unnatural causes, or any other occurrence that threatens public health, safety, or welfare fall into this category. This list is not exhaustive; when in doubt, it is important to report.
For STD's or TB, use the forms under those categories below. In the absence of a condition-specific form, please use the General Confidential Morbidity Report form.
Outbreaks and Foodborne Illness Sexually Transmitted Diseases (STD)
Tuberculosis (TB)
Measles
Download printable PDF of Santa Cruz County HIV/AIDS Reporting Requirements
Under California law (California Code of Regulations, Title 17, Sections 2641.5–2643.2), medical providers, laboratories, hospitals, and other entities are required to report suspected or confirmed cases of HIV or AIDS to the local health department within 7 calendar days. Like many other reportable communicable diseases, HIV/AIDS reporting involves a dual process in which both healthcare providers and laboratories must submit separate reports.
Cases must be reported for all individuals who test positive for HIV, as well as those whose clinical condition or test results meet the diagnostic criteria for AIDS.
For the most current HIV/AIDS case definitions and updates, refer to the CDC’s 2014 publication Morbidity and Mortality Weekly Report (MMWR).
Healthcare providers and laboratories are required to report all patients with test results indicative of HIV infection to the local health department within 7 calendar days.
In Santa Cruz County, HIV case reports are managed by the HIV Surveillance Coordinator within the Communicable Disease Unit.
When a laboratory identifies a test result suggestive of HIV infection, it submits limited patient information to the HIV Surveillance Coordinator and forwards the results to the ordering provider. The provider is then responsible for completing and submitting a Case Report Form to the HIV Surveillance Coordinator
How to report
Do not submit any information via email.
For detailed information on California’s laboratory-specific HIV reporting regulations, click here.
Healthcare providers can submit required HIV case reporting information using one of the following methods:
Option 1: Report by Fax or Mail
A) For patients aged 13 years or older at the time of diagnosis:
B) For patients under 13 years old at the time of diagnosis:
C) Submit case reports via fax: (831) 454-5049
D) Or mail case reports using double envelopes to:
Santa Cruz County Health Services Agency
ATTN: HIV Surveillance Coordinator
1060 Emeline Ave, Santa Cruz, CA 95060
Option 2: Report by Phone
Call (831) 454-4838 to complete the report over the phone. Our team will assist physicians or designated staff in collecting the necessary information and completing the form.
Our HIV Partner Services Program provides tailored interventions to help prevent further transmission. With several disclosure options available, our trained staff support individuals in notifying their partners about potential exposure to HIV and other STDs—while also connecting them to testing, treatment, and ongoing medical care.
To refer your patient to our Community Advocacy Resource/Education (CARe) Team or to learn more about available services, please click here.
For more information on HIV / AIDS reporting, visit the Office of AIDS – HIV Reporting Laws
Review CDPH HIV Reporting & CDC Algorithm Update (2015)
AIDS defining conditions
Rabies And Animal Bites
Pesticide Illness Report Vaccine Adverse Event Reporting System (VAERS)
After Hours/Weekends (831) 471-1170
Communicable Disease Control Information
COVID-19 Information
THINK MEASLES Report ALL suspect measles cases immediately